How to prepare a physical-bullion RFQ in Dubai.

Define the metal and format.

State the metal, purity, minted or cast form, preferred brand where relevant, fine weight and acceptable alternatives. Catalogue visibility does not confirm current inventory.

State quantity and timing.

Provide total requested weight, number of units, required month or date and whether the requirement is one-off, recurring or custom.

Separating the preferred specification from acceptable alternatives makes the enquiry easier to assess. If another unit size, refinery or bar format is acceptable, identify it clearly rather than leaving the quotation desk to infer substitutions.

Define physical completion.

Indicate Dubai collection or a delivery or third-party custody enquiry. Provider, destination eligibility, insurance scope, fees and release terms are confirmed separately.

Prepare company information.

The public RFQ collects business contact information only. Corporate identity, authorised representatives, ownership, jurisdiction, transaction purpose and source-of-funds information may be reviewed separately.

Identify the quotation recipient.

Use a business email address and name the person authorised to discuss the requirement. Include the legal company name, jurisdiction and a direct contact number. Sensitive identity, banking or ownership documents should not be sent through WhatsApp or placed in the initial public enquiry.

Read the executable quotation as a complete set.

A market reference displayed on a website is not an executable bullion price. The quotation should be reviewed together with its stated currency, validity period, product specification, quantity, payment terms, completion point and release conditions. A change to any of those inputs may require a fresh quotation.

Avoid ambiguous or incomplete requests.

Requests such as “best gold price” do not define a tradable requirement. A useful enquiry specifies the intended metal, bar size, form, quantity, preferred refinery, timing and completion route. Attachments should be limited to material needed to explain the product requirement; confidential onboarding records can be handled separately after the enquiry is accepted for review.